6 ECTS credits
150 h study time

Offer 1 with catalog number 6016867FNR for all students in the 1st semester at a (F) Master - specialised level.

Semester
1st semester
Enrollment based on exam contract
Impossible
Grading method
Grading (scale from 0 to 20)
Can retake in second session
Yes
Taught in
Dutch
Partnership Agreement
Under interuniversity agreement for degree program
Faculty
Faculty of Languages & Humanities
Department
History, Archaeology, Arts, Philosophy and Ethics
Educational team
Bart Ballaux (course titular)
Activities and contact hours
39 contact hours Lecture
15 contact hours Independent or External Form of Study
Course Content

The first part of the course gives an introductory overview of the different visions of records management and the profession is placed in the broader context of archival science and information sciences. The basic concepts from records management are presented and explained. Various models (records life cycle and records continuum) are introduced.
In the second part, various aspects of records management in a hybrid (paper and electronic) environment are discussed and elaborated: institutional study, creation of records, classification, transfer of records and appraisal, retrieval and preservation strategies, on the basis of (international) standards, guidelines and best practices. Where possible, the theoretical concepts and models are made concrete with exercises.
Overview of themes

  • Introduction: concepts – models
  • Components and characteristics of records and records systems
  • Phase before creation
  • Creation
  • Registration
  • Classification
  • Metadata and XML
  • Appraisal
  • Preservation strategies
  • Retrieval
  • Standards
  • Setting up a records management programme
Course material
Digital course material (Required) : kopieën van lesmateriaal (PowerPoints)
Handbook (Recommended) : Managing records, A Handbook of Principles and Practice, E. Shepherd en G. Yeo, Facet publishing, 9781856043700, 2002
Additional info

Notes to be taken during lessons; copies of lesson material (PowerPoints) are made available.
A reader with relevant articles is available in Canvas.

Additional study material:
Literature
A number of relevant articles and books about records management are available and are subdivided in mandatory, strongly recommended and recommended literature.

Standard (as reference):
E. Shepherd en G. Yeo, Managing records: a handbook of principles and practice, London, 2003.


The course will take place on campus, online and through a reader. Students will be informed about this by the start of the semester.

Learning Outcomes

General competencies

The methods for setting-up and managing a records management system are provided.
The students

  • understand the general problems of records management and can link records management issues to the broader organisational context;
  • can distinguish all the aspects of the records life cycle and can use appropriate instruments for this;
  • are aware of preservation strategies and can indicate advantages and disadvantages;
  • understand the terminology, and are aware of standards and best practices for records management;
  • can use concepts and methods in exercises.

Grading

The final grade is composed based on the following categories:
Oral Exam determines 100% of the final mark.

Within the Oral Exam category, the following assignments need to be completed:

  • Mondeling examen with a relative weight of 1 which comprises 100% of the final mark.

    Note: Het examen bestaat uit vier vragen. Drie vragen peilen naar kennis over en inzicht in diverse aspecten van records management. Eén vraag gaat over de verplichte literatuur.

Additional info regarding evaluation

Oral exam with written preparation.
The exam consists of four questions. Three questions test knowledge about and insight into various aspects of records management. One question is about the required literature.

Allowed unsatisfactory mark
The supplementary Teaching and Examination Regulations of your faculty stipulate whether an allowed unsatisfactory mark for this programme unit is permitted.

Academic context

This course offer isn't part of a fixed set of graduation requirements. Hence, it is a free elective.